Job Description

Program Coordinator, Immunization Center

Location: Rosslyn, VA

Posting Date: 03/05/2017

Deadline Date: 03/24/2017

Description

The Program Coordinator (PC) will work to support JSI’s Immunization Center and its Center-managed projects. The PC will work under the supervision of the Immunization Center Senior Program Managers/Program Managers to implement Center objectives, activities and projects. Overall responsibilities include a range of activities related to providing administrative, financial, and communication support to the Center’s portfolio of projects, as well as assisting with Center operational tasks and new business development activities.

RESPONSIBILITIES

The Program Coordinator will support day-to-day Immunization Center administration and operations, as well as management of projects in the Center portfolio. Tasks will include:
  • Field Office Support: Assist Center Program Managers, Technical Advisors and Finance Manager in recruiting local staff, setting up field offices and orienting field staff to JSI and donor systems; serve as point of headquarters contact to ensure regular communications with field offices and headquarters responsiveness to country needs during implementation; provide operational and administrative support to field teams to ensure they follow and comply with JSI’s systems and procedures.
  • Administrative Management: Manage consultant contracts, advances and payment requests; facilitate procurement for goods and services by drafting Purchase Orders, subcontracts and vendor agreements, obtaining bids, etc; arrange for shipping of supplies and equipment; maintain print and electronic operating files and regularly update network drives.
  • Travel: Make flight and hotel bookings for staff and consultants; manage visa processing; request travel approval, as necessary; purchase insurance; work with travelers to copyedit, format and process their trip reports and expense reports.
  • Financial Management: In collaboration with the Finance and Contracts Manager, ensure that JSI policies and procedures are followed for all aspects of project office operations; process monthly wire requests, vendor payments and expense reports; serve as primary point of contact with in country staff for field account processing, including reviewing documentation to ensure accuracy and working within the accounting system for timely submission of financial reports.
  • Documentation and Knowledge Management: Assist in the preparation, editing, formatting and dissemination of Center and project reports, workplans, presentations and technical papers, including tracking deadlines for reporting to ensure timely, quality reports; work with communications staff to develop promotional materials and to document achievements and
  • success stories and post them to JSI website and other communication and social media channels.
  • Meetings, Events & Conferences: Assist with meeting logistics, including scheduling, drafting of agenda, sending appointments, taking and circulating notes and following up on action items after meetings; manage the preparations for special technical events such as conferences and workshops. Convene and document regular team meetings, conference calls with field staff, and technical team meetings with donors and partners, as appropriate.
  • New Business Development: Assist Center leadership in the development of proposals and other new business development activities, including monitoring donor RFPs, maintaining NBO database and Immunization Center project database, coordinating and revising inputs to proposal documents.
  • Other duties as assigned

QUALIFICATIONS

  • Bachelors degree and a minimum of 2 years working in the field of international public health, including relevant in-country experience
  • Proven administrative and organizational skills
  • Previous experience backstopping overseas field offices preferred, including relevant in-country experience
  • Ability to work independently and in groups, to manage multiple tasks concurrently, and to meet deadlines with attention to detail and quality
  • Excellent interpersonal and team skills--demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants
  • Strong oral and written communication skills
  • Fluent spoken and written English required; French language skills required
  • Willingness to travel up to 20% of the time

Salary commensurate with experience.


Interested candidates should submit their resumes and cover letters online by 03/24/2017.


No phone calls please.
Principals only please.

JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, gender identity, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D

If you are an individual with a disability, or a disabled veteran and unable to apply online for an available position, you may submit your request for reasonable accommodation by calling Human Resources at 617-482-9485.

Please read this notice entitled Equal Employment Opportunity is the Law, and this "EEO is the Law" Poster Supplement.